Eastern Valley Baptist Association Minutes Winter Council Meeting, February 18, 2012 Third Horton United Baptist Church
Present were Robert Douglas, Chuck McGuire, Jan McGuire, Dennis Leamont, Wayne Marriott, June Keddy, Dan Jamer, Allison Trites, Bob McKay, Betty Parker, Eva Van Buskirk, Greg Cox, Doug Schofield Chairman Dan Jamer called the meeting at 9am. He passed around a “sign up” sheet and asked for personal introductions as there were new people at the table. Regrets were received from Jon Dixon and Peter Lohnes (Doug was sitting in for him)
The Devotion was led by Allison Trites with the theme of Exercising Responsible Leadership. Scripture lesson was from 2 Tim 2.1-8 and Allison made four short and to the point observations: 1. Depend on God for power 2. Train others 3. Share in the suffering 4. Remember Jesus Christ He closed in prayer.
The Agenda Wayne MOVED Chuck SECONDED the adoption of the Agenda. Motion Carried.
Minutes of February 19, 2011 Minutes were circulated previously by e-mail. Dennis read the Committee Reports section and the Minutes were adopted by the Chair. (These adopted Minutes have been sent to the WebMaster and should be on the Web page by the time I get these Minutes distributed)
Treasurer’s Report: Bob Bob’s report is attached to the Clerk’s copy of the Minutes. Bob MOVED Bob McKay SECONDED the acceptance of this report. Motion Carried.
REPORTS: Evangelism: Jan McGuire Jan’s Report is attached to the Clerk’s copy of the Minutes.
Association Committee: Chuck McGuire Chuck’s report is attached to the Clerk’s copy of the Minutes.
Stewardship: No Report at this time.
Kingswood: No Report at this time.
Leadership Development: Doug Schofield Doug reported that the major task for this group is the interview for Association Licenses. There are two sessions. One in the Fall and One in the Spring. They continue to work diligently on this issue as it is an ongoing requirement. The committee had several meeting to discuss the future of Leadership Development. At one meeting, with Dan Jamer, they agreed to plan the Fall Association Program. They meet again on March 19 for more licensing interviews.
Missions: Bob McKay Bob’s Report is attached to the Clerk’s copy of the Minutes.
Social Action: No report at this time.
Youth: No Report at this time.
WMS: Betty Parker Betty reported that the WMS is in a desperate situation. They cannot get anyone to fill the important positions that are needed to keep functioning. She has said that she would be willing to be the President for another year. The WMS meeting that are to be held in the Spring will be held at Cold Brook Baptist Church and they are wanting to change the name of the meetings to Association Mission Day. The hope is to ge more men to attend because missions is not just for women. The guest for that day will be Bruno and Kathleen Soucy serving in Rwanda.
Chaplaincy: June Keddy June’s Report is attached to the Clerk’s copy of the Minutes.
Nominating Committee: Wayne Marriott Wayne had the same problem that most churches have – the lack of volunteers. He asked that if anyone in the group knew of anyone that would like to be on one of the committees – please let him know. Jan MOVED June SECONDED that the Reports be accepted a put forward. Motion Carried.
New Business: Please refer to the Agenda 1. Paper was circulated for name and positions so that we could be more organized. 2. Dan explained what our Spring Association would be like. 3. Dan asked for volunteers to form a working group to get the Spring Association moving. Greg Cox said that he would be willing to help. The Council gave Dan permission to add to this group. 4. Fall Association will be November 10, 2012 at the New Minas Baptist Church. 5. Resignations of Mary Bent, Charlie Kyte and Jan McGuire from the Evangelism we passed on to the Nominating Committee. 6. Pastor and Leadership Building Day at Bethany Memorial - this item is for information only. Date should be March 03, 2012 7. Baxter Appreciation Day at Wolfville Baptist. January 15, 2012 Again this is for information only. It was well attended. Gifts of $285.00 were received directly for Kingswood Camp. Ron is going to turn personal gifts over to the Camp as well but we have no idea how much that will be. Dan did receive a letter of Thanks form Ron and Sharon. Dan sent a letter of Thanks to Wolfville Baptist thanking them for the use of their building on this occasion. 8. Concerning Chaplaincy. Some time ago Council was notified that Dykeland Lodge wanted to place Deb Mosher (present Chaplain) on payroll so that she would qualify for benefits. The Chaplaincy Committee and Dykeland Lodge drew up a letter of memorandum outlining the whole procedure. Dan read it. Wayne MOVE and Bob Douglas SECONDED “that the Memorandum of of Agreement between Dykeland Lodge and the EVBA be accepted. Motion Carried. Allison MOVED, Wayne SECONDED “that Deb Mosher be granted vacation time in the amount of 4 weeks pro-rated as per the agreement with Dykeland Lodge as she has reached her fifth year of service.” Motion Carried. 9. Capital Fund for Kings County Nursing and Special Care Homes. June MOVED ____ SECONDED “that the EVBA set up a Capital Fund called the Kings County Chaplaincy Fund to provide monies for chaplaincy work in Kings County; that a minimum amount of $50,000.00 be reached before any interest can be used.” Motion Carried. The Missions Committee will contact Davis Rafuse for his help. David works with the Don Ehler Fund. 10. Re: Chaplaincy Survey and the Charles Taylor Centre. This is moving ahead as scheduled although the details have not been made fully known yet. Dr. Carol Anne Janzen will be asked for a full report for Association. 11. Re: Association and Convention interaction etc. Sandy Sutherland, VP CABC is heading up the working group studying this matter. 12. Other. Dan expressed our thanks to Third Horton for the use of their building and for refreshments. He will send a note to Pastor Barb Durling on our behalf.
Date of next meetings Association May 05, 2012 Cold Brook Baptist Church; Council September 08, 2012 Hantsport Association November 10, 2012 Place TBA Council February 2013 Place TBA
Bob Douglas MOVED we adjourn
Doug Schofield closed in prayer.
Respectfully submitted Dennis R Leamont, Assoc Clerk
Members of Council: Dan Jamer Moderator Allison Trites Vice Moderator Bob McKay Missions Betty Parker WMS Eva VanBuskirk Evangelism Bob Douglas Treasurer Greg Cox Social Action Dennis Leamont Clerk Jon Dixon Kingswood Camp Peter Lohnes Leadership Dev Wayne Marriott Nominating Liz Johnson Chaplaincy Note: These Minutes were approved at the Council Meeting at Hantsport UBC on September 08, 2012..
Eastern Valley Baptist Association Minutes Fall Council Meeting, September 10, 2011 West Hall's Harbour United Baptist Church
Present were Ron Baxter (Regional Minister), Robert Douglas, Chuck McGuire, Jan McGuire, Dennis Leamont, Wayne Marriott, June Keddy, Dan Jamer, Carol Anne Janzen, June Keddy
Chairman Wayne Mariott called the meeting to order and thanked the folk at West Hall's Harbour Baptist Church for hosting the meeting this morning and for providing so well for our needs.
Regrets were received from Barb Durling and Jeff White.
Dan opened in Prayer
The Agenda Dan MOVED Jan SECONDED the adoption of the Agenda with the addition of presentation by Carol Anne Jansen. Motion Carried.
Minutes of February 19, 2011 Minute were circulated previously by e-mail. Dennis MOVED and June SECONDED the adoption of the Minutes. Motion Carried. It was noted that the Clerk change Minutes from "Draft" to APPROVED and post on the Website.
Business Arising from Minutes:
Under Reports the following items were revisited:
1. The question of the issuing of Income Tax receipts was addressed. This is in terms of Kingswood Camp – the group was told that the camp issues their own receipts so the question was not relevant.
2. Stewardship motion - Robert will comment on this later in the meeting.
3. Association Committee – Chuck will report on this later.
Under New Business the following item was revisited:
1. What happens to those churches – in terms of the Association - that do not become members of the Incorporated Convention ? The following motion dealt with this question:
Chuck MOVED "That council make a statement to the Association that all churches presently members of the Eastern Valley Association of Baptist Churches remain members of the Association without regard to their association with the new Convention." SECONDED by Bob. Motion Carried
REPORTS:
Chaplaincy: June
June's report is attached to the Clerk's copy of the Minutes. The major issue facing June and the committee is the health of Dr. Judith Saunders and her present status with the committee. There was discussion on this issue and some guidance with given to June and she will further discuss the matter with the committee.
Evangelism: Jan
Communication is an area that Jan and her committee have been working on. They have sent out notices to all churches regarding the Evangelism Conference in St Andrew's in early October so all should know about that event.
The committee is in the midst of preparing a survey for Association.
The committee is working with the WMS in promoting the visit of Joyce Hancock to our area in October
They are in need of several more members for this committee.
Kingswood: No Report at this time.
Leadership Development
Chair Jeff White was unable to attend this morning but he asked the question (via e-mail) if there was any need for any more Risk Management Seminars at this time. The Council felt that the answer was "No, not at this time."
The question arose regarding Licenses and whether or not they were issued in the Fall. Dennis will call Jeff regarding this question.
Jeff's term is up this Fall and he will not be re-offering.
Missions:
This committee had nothing to report other than they are having a meeting on October 19 at Hantsport Baptist at 7pm.
Nominating Committee: No report at this time. Social action: No report at this time. Stewardship:Bob This committee met and the following recommendation was made to Council: "Beginning December 31, 2011, a restricted fund of $25,000.00 be set up. These funds will be used for projects specified by Association. No individual project shall exceed $5,000.00. It is understood that this fund will be used during the year to meet day to day operating needs. However the fund will be replenished to $25,000 plus the interest earned on principal. Additionally, 50% of the operating surpluses will be used to increase the fund annually." It was MOVED by Bob and SECONDED by Dan that the Council pass on this recommendation to the Association floor. Motion Carried. Youth: No Report at this time. Association Committee: Chuck Chuck made the following observations and questions: 1. The plan is to have this committee meet in early October - likely on line 2. The Association exists for the people and not visa versa 3. The new Convention Staffing situation will affect what Association does 4. What do your churches need to help you do ministry that the Association can provide? 5. Can we network more? Can we get more use out of the website? 6. There are plans to set up Facebook pages. 7. The thought is that church clusters would be a good idea. 8. Could there be a Pastor Summit?
Regional Minister: Ron Baxter
Ron's report is attached to the Clerk's copy of the Minutes.
Please note important event -- Ordination of Lic Marion Jamer on October 09, 2011 at Hantsport United Baptist Church.
With the advent of the new Staff proposal being passed at Convention, Ron noted that this would be his last meeting with us. Ron has spent a decade working with our Association and it is with sadness that we bid him farewell. We trust that God had some other form of ministry in mind for him. Thanks Ron for all the help and blessing you have been to our Council, to our Churches and to us as individuals.
Treasurer's Report: Bob
Bob's report is attached to the Clerk's copy of the Minutes It was pointed out that there is $10,000.00 in the Association Account being held there for the Charles Taylor Centre, Acadia Divinity College.
The bottom line is that the Association is down financially by about $3,000.00 over last year. As of September 30, 2011 the Current Account had a Balance of $13,252.79 and the Foundation Account had a Balance of $29,354.86
New Business:
Dr. Carol Anne Janzen made a presentation on behalf of the Charles Taylor Centre. After our Association Meeting in May the Government of Nova Scotia posted notice of grant money available to organizations to deal with the positive aging strategy here in the province. In collaboration with the Charles Taylor Centre, the Chaplaincy Committee and the Chaplains, our Association applied for a grant to explore spiritual health needs and care in senior care residences. The Association received a grant in the amount of $10,000.00. This money will be administered by the CTC.
It was noted that this Council should make a formal recommendation to the Association to ratify the decision to apply for this grant.
Dan MOVED and Jan SECONDED the following motion: "Council recommends that the Association ratify the decision of the Chaplaincy Committee to apply for and receive the Government of Nova Scotia Grant in the sum of $10,000.00 for the Strategy for Positive aging Grant Program." Motion Carried.
Dr. Tracy Demmons from CTC, ADC will make a presentation at the Fall Association.
Moderator Wayne Marriott will verify the program for the Fall Association Meeting.
Date of next meeting Council February 18, 2012 Place TBA Association May 05, 2012 Place TBA Council September 08, 2012 Place TBA Association November 10, 2012 Place TBA
Dan MOVED we adjourn
Ron closed in prayer.
Respectfully submitted Dennis R Leamont Assoc Clerk Note: These Minutes were approved at Council Meeting, February, 18, 2012 at Third Horton Baptist Church.
Eastern Valley Baptist Association Minutes Winter Council Meeting, February 19, 2011 Woodville United Baptist Church
Present were Allison Magee, Ron Baxter (Regional Minister), Robert Douglas, Chuck McGuire, Jan McGuire, Dennis Leamont, Wayne Marriott, Jeff White, JuneKeddy, Barb Durling, Dan Jamer
Chairman Wayne called the meeting to order and introductions were made around the table.
Regrets were received from Ellen Hunt and Ian Feltmate
Dennis opened in Prayer
The Agenda was handed out - Jan MOVED Jeff SECONDED the adoption of the Agenda as modified. Motion Carried.
Minutes of Sept 11, 2010 Minute were circulated. Allison MOVED and Robert SECONDED the adoption of the Minutes with the change that "Alison" be changed to "Allison" where needed. Motion Carried. It was noted that the Clerk change Minutes from "Draft" to APPROVED and post on the Website.
Business Arising from Minutes: None
Old Business: June is still working on Chaplaincy. Jan is still working on Church allotment letter
REPORTS:
Chaplaincy: June (See Attached) Deep concern about the possibility of a cut back in chaplain's pay . More demand for care in the future.
Discussion was held on time and pay in terms of Statutory Holidays. Bottom line they can take the hours off in lieu of pay.
Item B: Can the committee add one more to make total of 7? The Constitution states that there should be a minimum of 6 but no limit on the up side so the Council felt that it would be acceptable.
Evangelism: Jan No new Business or report
Kingswood: Allison Jon Dixon has joined the Board and one person from Digby is considering joining the Board The Board is searching for a new Executive Director. They are working with one church to set up a system whereby the Executive Director would be full time at camp from May to Sept and then part time with the church from October to April. Officially the Executive Director would be an employee of Kingswood Camp.
Right now there is Asst Ex Dir and Program Director.
Millet Foundation has given the Camp a 10 year commitment as outlined at the Fall Association.
During the December 13, 2010 storm a tree went through the roof of one of the cabins. Likely no insurance claim will be made.
At issue is the incorporation. The camp is not owned by the Association. The question of Tax Receipts arose because if the Association does not own the Camp can the Association Treasurer issue Tax Receipts? The Association has been issuing receipts for an organization it does not own. What are the implications?
It was recommended that the Moderator and the Incorporation Committee and the Stewardship Committee and our Treasurer get together and sort this out.
Applications are available for the Staff positions. All will be required to attend training. Camps are different so keep look out for website.
Communications is still a problem. Letters seem to get lost.
Leadership Development Jeff
Main focus is Association Licenses. This committee needs to look at taking lead in Risk Management Seminars and what its role is there.
Missions: Barb Durling
In transition, - Barb may not be able to continue with her position due to her acceptance to the D. Min program at Acadia.
No churches applied for grants this year. It was asked "Do we need to put this out to the churches so they may Missions grants in the local church?" - becoming more culturally relevant - more children work - Suggested workshop – Muslim beliefs
Will announce Missionary folk coming thru the Valley this year.
Do people use Sharing Way material? The Missions Committee should be encouraging the use of it. Again, information and communication are very important.
Nominating Committee:
The Clerk has been directed to make an inquiry regarding an updated paper report becase of some of the confusion at the Fall Association meeting.
Social action: no report
Stewardship: Robert addressed this issue as the Ian Feltmate, the new chair was unable to attend this morning.
One of this committee's greatest concerns is that it is hard to ask for more money from churches with money in Foundation. Does this money have any designation? It is not as far as Robert can determine.
The new Budget declined about $5,000.00 – $6,000.00 requests because of budget restraints. We need to ask what we want to do.
Should we restrict this money to non operating expenses?
Robert MOVED that the Council recommend to the Stewardship Committee that the funds in the Foundation be used for designated projects only. At their next meeting they work on this and bring a report to our next Council meeting. Dan Jamer SECONDED Motion Carried.
Youth: No Report
Association Committee:
Chuck Chuck is in process of drafting a letter proclaiming the good things that the Association has done and explaining the function of this committee. One of the questions asked was "Does this committee have proper representation?" No real answer was given.
Regional Minister: Ron Baxter (see attached)
• Thursday, Feb 24 at Kentville UBC Senior Staff 7pm • Deacon and Pastor Workshop March 5 Windsor UBC 8:30am • WMS Assoc Rally April 30 Sat 11am –Hantsport • Aug 17-10 Oasis at Acadia
Treasurer's Report:
Robert Robert MOVED this report, Chuck SECONDED. Motion Carried.
Chuck MOVED and Jeff SECONDED all reports be accepted as presented.
New Business:
Convention Incorporation - What happens to those churches who choose not to become a member of the new incorporated Convention in terms of our Association?
This will need to be looked at again next meeting. It is not urgent at this point.
Ron raised the issue of finances in ministerial families as well as the general public. Sandra Aitken of Hillsburn UBC (aitken.sandi@gmail.com) is willing to help anyone in need out.
Robert MOVED we adjourn Allison closed in prayer. Respectfully submitted Dennis R Leamont Assoc Clerk Note: These Minutes were approved at the Council Meeting at West Hall's Harbour UBC on September 10, 2011.
Council Meeting of the Eastern Valley Association February 21, 2009 Acadia Divinity College 9 am to 12.30
Present: Glenn Wooden, Ron Baxter, Bob Douglas, June Keddy, Ellen Hunt, Marc Potvin, Allison Magee, Brian Wheaton, Linda Shreve Regrets: Jan McGuire, Jennifer Smart, Pamela Estey Glenn opened with prayer Reviewed Chairpersons for Committees Leadership Ellen Hunt Missions - Brian Wheaton Stewardship Marshall Jones (maybe) Evangelism Jan McGuire (maybe) Social Action Jennifer Smart Chaplaincy June Keddy Kingswood Camp Allison Magee
Suggestion: When putting the reports in booklet form for next fall meeting – put all the committee reports together.
Council Minutes – Received the council notes from September 27, 2008 meeting which will be put into minutes—vote by E-mail.
Association Minutes: November 1, 2008 Avonport Baptist Church Glenn Wooden and Linda Shreve will send corrected minutes to council by E-mail. We will have an E-mail vote on acceptance.
Business Arising from Council Minutes
Bob Douglas requests that only 1 signature on checks be sufficient — often signing authorities live in different areas and it is hard to find a time to get together. Maybe have the chair of the Stewardship committee check treasurer’s books once a month.
NOTICE OF MOTION for May meeting to change the By Law in November to “One of either Vice Moderator, Moderator or Treasurer have signing power on checks and have the chair of the Stewardship Committee check books once a month.
Business Arising from Association Minutes
None
Reports: 1. Evangelism Committee – no report 2. Kingswood Camp Committee: Allison Magee New Eastern Valley member on committee is John Pierce Camp is $14000 in debt over the last 2 years Hope to raise money with fundraisers—optimistic about covering half the debt this way Donations to Camp are down Increasing fees for camp (the camper’s fees do not cover his/her stay at camp) Committee is meeting on Feb. 26, 2009—they are asked to come back with their fundraising ideas
3. Leadership Committee: Ellen Hunt
More communications is needed between Board of Ministerial Standards, Leadership Committee, churches and students in order to help applicants (students)
Motion: Ellen Hunt/Bob Douglas moved that the Leadership committee develop two new forms for the Application for Association Licenses to Minister-- One for first time applicant and another for renewal application. Motion Carried
Ellen Hunt will do up forms and show them to Allison Magee to go over.
Kingswood camp - need more leadership training for counselors
Two full training packages (one for 1st year counselors and one for 2nd year) were put together a few years ago—should be found and used by the camp There should be close communication between camp and Association—Leadership will work on this.
Rally In the Valley is still going strong but the NEED is to help churches that don’t have Youth Pastors right now.
Suggestion: Director of Youth and Family, Dale Stairs, would like to invite Dave and Rene Gardar to hold workshops on Sept. 18/19, 2009 for people who want training in mentoring and leading our youth.
Convention is willing to provide funding for travel and lodging for the Gardars. Association would need to provide $600—($300 for Dave and $300 for Rene.)
Bob Douglas suggests that Leadership Committee talk with Social Action and Missions committees to find monies ($600) out of their 3 budgets
CONSENSUS OF THE COUNCIL is to say “yes” to the idea of inviting Dave and Rene if 3 committees are able to come up with the money. Ellen will look into this.
Ellen suggests that it is very important for Pastors to have a place for scheduled retreats where they can relax, talk and be of help to each other. Sterling Gosman has been an advocate for this.
4. Missions Committee: report attached 5. Social Action Committee – no report 6. Financial report: report attached Motion: Bob Douglas/Ellen Hunt moved the adoption of Financial Report Motion carried 7. Chaplaincy Committee: Discussion of Don Ehler Fund and chaplaincy at Dykeland Lodge. This fund was set up in 1996 to support the Chaplain at Dykeland Lodge. Goal was reached in 2007—Association is now receiving interest. We need to increase hours at Dykeland and use this interest money.
MOTION: Bob Douglas/Brian Wheaton moved to increase Dykeland paid hours from 8hrs to 11 hours a week at $18.35 per hour the lst of March 2009 and that it will be reviewed on an annual basis depending on funds received from the Don Ehler Endowment Fund. Motion carried
Suggestion: Pull out all information on the Don Ehler Endowment Fund to make a formal document. Next Association Meeting May 2, 2009 at Kingswood Camp. Next Council Meeting – September 12, 2009 Glenn Wooden give notification of location at a later date Meeting adjourned Respectfully submitted by Linda Shreve
Minutes of Eastern Valley Baptist Association Council February 2, 2008 Our meeting was called to order at 9:15 at the Centreville, Baptist Church with our new moderator Rev Marc Potvin chairing the meeting,
We received regrets from Phil Locke, Sheila Allen and Barbara Cochrane due to the very inclement weather.
The following were in attendance: Hedley Hopkins, Nancie Armstrong (guest), Brian Wheaton, Marilyn Herber, Glenn Wooden, Ron Baxter, Marc Potvin, June Keddy and Bob Douglas
The agenda was approved as presented
Marc opened our meeting with a brief devotion from 1st Timothy and prayer. He suggested we often have dislikes for those in power however when we pray for these people our feelings are softened.
Marc read the minutes of our September meeting and these were approved as read.
Business arising from the minutes was presented by Ron Baxter. Ron provided a very thorough presentation on the proposed amendments to the Memorandum of Association and its articles. We had a very lengthy discussion on the proposed changes and consensus was reached that this document was ready for presentation at our next association meeting.
It was suggested a joint meeting be arranged with the Chair of the Don Ehler Fund, Stewardship Committee and Council Executive to discuss the ownership and control of the Don Ehler Funds and that a sub committee of Council be established. Consent was given to the Executive Council to deal with the matter as they see fit.
Nancie Armstrong made a presentation on the Acadia Divinity College Food Drive which is there to help students that are having financial difficulty in meeting costs of tuition, books, etc. With the resources they have available from donations they make food vouchers available to those who they feel require assistance. She is seeking the endorsement of the Association to present this at an Association meeting. No decision was reached however Brian Wheaton agreed to look at the matter further.
Bob Douglas presented the financial statements for the period ending December 31, 2007. We had cash on hand of $20,883. and a net income for the year of $3,885. Bob moved the adoption of his report and Glen Wooden seconded the motion. Motion carried. We were provided with a copy of the proposed Memorandum of Association for the new Incorporation of Kingswood Camp. This was not reviewed at the meeting however we were asked to read the document and advise the committee of any noticeable revisions.
Bob Douglas advised the Stewardship Committee has scheduled a Treasure’s Workshop with Federal government employee, Keith Bowers for March 29, 2008. The objective of this workshop will be the Registered Charity Information Return. The location is yet to be decided.
Rev Hedley Hopkins gave a report for the Social Action Committee. They met on January 7th to hold election of officers for 2008. Plans are in place for a Spring Workshop to be held Saturday March 15th at the Wolfville Baptist Church. The topic will be Senator Michael Kirby’s Royal Commission on Mental Health. Also a Fall Workshop is scheduled for November 1st with the topic, “Conflict Resolution” with Rev John Bartol providing leadership. Rev Ron Baxter moved acceptance of the report and Rev Hopkins seconded the motion. Motion carried.
June Keddy read a letter sent to the Chaplaincy Committee from the Director of Correctional Services Department of Justice, advising of the termination of the contract for Chaplaincy services at the Waterville Youth facility. The contract was terminated effective August 31, 2007.
Rev Brian Wheaton gave a report from the Missions Committee. Brian was asked if Morristown would like to host the fall Association meeting on November 1st. He will advise the Council of his decision.
Next Council meeting is scheduled for March 29th at Centreville Baptist Church.
With no further business the meeting was adjourned.
Respectfully submitted,
Robert Douglas, Acting Secretary
COUNCIL MINUTES Eastern Valley Baptist Association September 16, 2006 - New Minas Baptist Church - 9 a.m.
Present: Graham Thomas, Moderator; Hedley Hopkins; Emily Samson; Marilyn Herber; Barbara Cochran, Vice-Moderator; John Beers, Past-Moderator; Allison Magee; Ron Baxter, Regional Minster & Recording Secretary Pro-tem.
Regrets: Kerri Vaughan; Ellen Hunt; Pamela Estey.
Opening: Moderator Graham Thomas called the meeting to order at 9:10 a.m. He invited Hedley Hopkins to offer an opening prayer.
Minutes of the February 4, 2006 Council Meeting were declared approved as circulated.
It was noted that with the conclusion of Wayne Merrill’s term as Clerk, Helen Haley had agreed to be the Recording Secretary for the 2006 spring and fall Association meetings. Therefore, Ron Baxter was asked to record the minutes for this Council meeting. He agreed to do so provided John Beers would see that they were circulated to the members. John agreed, and went on to explain that there is a person considering the invitation of the Nominating Committee to serve as Clerk of the Association.
Minutes of the April 8, 2006 Special Council Meeting were declared approved as circulated.
It was reported that Marilyn Herber, Glenn Wooden and John Beers have undertaken to research the issue of the incorporation of Kingswood Camp. They have sought legal counsel. Their next meeting is on September 18, 2006. It is anticipated that they will have a full report to present to the winter meeting in 2007.
Correspondence: Graham Thomas has received an envelope from CABC containing the annual “Association Report Form.” John Beers agreed to fill in the form and sent it to the CABC Office.
Reports:
Moderator: Graham has or will officiate at the following: Induction Service for Darryl Dykens on June 4 at Upper Vaughan; Ordination Service for Robert Burbidge at Wolfville Ridge on September 16; Induction Service for Thelma McLeod and Darren Millett at Bethany Memorial on September 17; and Induction Service for Geoff deJong at Newport (Scotch Village) on October 1.
Treasurer: Emily presented a three page report to August 31, 2006. Page #1 shows assets of $195,270.39. Page #2 shows revenue of $33,618.86; expenses of $44,123.08; creating an excess of expenses over revenue of ($10,504.22). Page #3 shows the list of 18 churches who have contributed a total of $13,781.01 to the Association plus $100 given through the Association to Kingswood Camp. Emily noted that the income from churches is on track; however, $20,219 has yet to be received in order to reach the church goal of $34,000 by December 31, 2006.
Stewardship: No report. However, this committee needs to meet in October to draft a 2007 Association Budget for publication by October 27th and adoption at the November 4th Association meeting. Emily agreed to speak with Marc Potvin.
Chaplaincy: No report. Evangelism: No report. Social Action: Hedley distributed a prepared report which dealt with the following matters: 1. Awaiting word re. two new members; and Rally in the Valley joint program on “Sexuality from a Christian Perspective. 2. Twelve congregations have offered to help EMO if there is a bird flu epidemic. 3. Reserve September 29, 2007 for a workshop at Kentville Baptist Church on “Approaches to Healing” presented by Rev. John and Dr. Catherine McNally. 4. Thanks for devoting the 2006 Spring Association to a facilitated discussion of the Convention’s notices of motions regarding same-sex marriage. 5. Could the Association Council devote some time to working on “A Theology of Public Witness?” 6. The Social Action Committee will meet at 1:30 p.m. on January 9/07 at New Minas Baptist Church and March 6/07 at Kentville Baptist Church.
Leadership Development: Ellen Hunt had reported to Graham that LDC will meet at ADC twice in October to interview persons regarding an “Association License to Minister.”
Mission: Marilyn reported that the consultations with West Halls Harbour, Glenmont and Arlington have concluded. West Halls Harbour has called ADC student David Cumby to provide 10 hours ministry per week; Glenmont and Arlington have chosen to continue as in the past. The Mission Committee will meet at Kentville Baptist Church at 6:30 p.m. on October 26/06 with leaders of the three churches who apply for a Pastoral Ministry Grant through the Atlantic Baptist Mission Board.
Atlantic Baptist Women (WMS): No report.
Kingswood Camp: Allison provided the following unofficial statistics: 324 campers (307 in 2005); 100 new campers; 38 persons confessed faith in Jesus or re-dedicated themselves to Jesus. The Executive Director will be asked to contact the pastor of a Baptist church to follow-up with each of the 38.
Committee Challenges: 1. Drinking water issues. The Dept. of Agriculture closed the camp until corrective work was completed on the well and a commercial ultra-violet light was installed on the system. The closure order was lifted two days before the first summer camp began. The Chief Medical Officer and the Dept. of the Environment have imposed a boil-water order. Consequently throughout the summer all drinking water has been bottled water. The Executive will meet this fall with these two parties to seek a resolution to the issue. 2. Capital Project - This month a Building Permit was issued to permit the construction of a new cabin at Kingswood. The land will be prepared this fall, and construction will begin in the spring of 2007. Now there will be a concerted effort to raise the money needed for this project. 3. Kingswood Camp needs a person to head up the raising of operating funds. Since the “Share-a-wage” and the “Raise-a-wage” programs created such confusion, although much money was raised, they will not be continued in 2007. Hence the operating budget will increase. It was agreed that the Kingswood Camp Committee be authorized to appoint a fund-raising person; and that Council members forward to Allison Magee (538-8559) names of persons who might be approached. 4. Additional co-opted members are needed for the Personnel/Program Committee. Hedley suggested Peter Candy of Falmouth. Allison would be open to other suggestions. 5. The Treasurer doubts that he can have a 2007 Budget Proposal ready for November 4th. It was agreed that a budget be submitted to the Stewardship Committee for their October meeting. Emily agreed to talk with Laurie Henniger, the Treasurer, about this. 6. The Officers are currently dealing with a party who has raised issues about the camp. This has also prompted media interest. It has raised other concerns which Allison will investigate.
Youth Association: Pamela Estey e-mailed a report to Graham which he shared with the Council. The following is a summary: 1. Although the committee did not meet during the spring and summer due to the focus on Tidal Impact and various Mission Trips, they will launch in October a web site ( www.evyouth.ca ). 2. Demographic Surveys will be sent out in October and processed this fall. 3. EVY and leaders will be encouraged to participate in planned events (e.g., Potential Impact, Challenge, Link, Youth Pastor’s Summit, etc.). 4. EVY will initiate a monthly Monday prayer meeting from 7 to 8 p.m. - October 16 at New Minas Baptist, November 20 (TBA) and December 18 (TBA). 5. Semi-annual Youth Association Meetings are being considered. 6. Rally in the Valley has Jon Dixon as chair. Schedule (7:30 - 9 p.m.): Sept. 17 at New Minas Baptist; October 15 at Wolfville Baptist; and November 19 at Kingsway Assembly in Kentville. 7. Is EVYA covered by EVBA Insurance. No. 8. A Treasurer is needed.
Gladys Manning: No report.
Regional Minister: Ron provided a prepared report which was given to the members present outlining his involvement with Pastors, Churches, ADC, the Associations, the Convention, and the Regional Working Group plus some personal notes.
Region 2 Committee: Ron reported that Forrest Bent has called for a meeting at 9 a.m. on Wednesday, October 25/06, at the Berwick Baptist Church. This will include the Association Moderators and the members of the Regional Working Group. Prior to the meeting it is anticipated that members of local churches will have submitted applications to Forrest Bent expressing their desire to be considered for nomination by the Convention Nominating Committee which meets on November 20 to prepare nominations for presentation at the 2007 Convention Assembly in Wolfville around the weekend of August 10/07.
Nominating Committee: John will soon convene a meeting of the Nominating Committee.
New Business
Association Meeting: Saturday, November 4/06 at Falmouth Baptist Church with registration beginning at 8:30 a.m. and program at 9 a.m. Dr. Malcolm Beckett will be the theme speaker.
Reports for inclusion in the Association Report Book are to be e-mailed to Rev. John Beers ( jsbeers@ns.sympatico.ca ) by October 27/06. John will e-mail and send member churches notices regarding the November 4th Association meeting at Falmouth.
Association Council: The Council will meet at New Minas Baptist Church at 9 a.m. on Saturday, February 3, 2007.
Re-appointment of Rev. Ron Baxter: Graham shared the news that Ron has been elected to serve a second term as Regional Minister in Region 2. Graham raised concern that only twenty-five of the forty-plus churches in the Eastern Valley Association chose to participate in this selection process.
2007 Spring Association Meeting: To be confirmed by John Beers - Saturday, May 5/07, at Kentville Baptist Church.
Closing Prayer: Graham invited Ron to offer the closing prayer.
Other Business: John, on behalf of the Council, expressed congratulations to Ron on his re-appointment as Regional Minister.
It was agreed that Graham would send a note of thanks to the New Minas Baptist Church c/o Stephanie Munro, Church Secretary, for the use of the facilities by the Association Council.
Respectfully submitted, Rev. Ron Baxter, Recording Secretary Pro-tem
Council Minutes Eastern Valley United Baptist Association Special Council Meeting April 8, 2006 The Council held a special meeting on April 8, 2006, at New Minas Baptist Church.
Present: Graham Thomas, Marilyn Heber, Ellen Hunt, Hedley Hopkins, Vincent Leung, Glenn Wooden, Wayne Merrill
Regrets: Emily Samson, Ron Baxter, Jeffrey White, Barb Cochran.
Graham presented an agenda for the meeting.
Kingswood Camp Insurance: Vincent reported the findings of Gary Nelson and noted that in any lawsuit that might arise it would be dependant on the Judges opinion as to who was liable. We would have to convince the judge that we had done everything possible to prevent the problem from happening. Vincent distributed two documents: “The Liability of Volunteer Board Members” and “Volunteer Protection Act.” He noted that with the practice of “due diligence” there is little liability. this is a change since 2002. Gary Nelson made three recommendations: 1) Kingswood camp Committee be incorporated as the act is directed to incorporated bodies. This would mean registering with the registry of joint stocks. This would also mean that the deed be transferred from Association to the Camp committee. 2) Wavers be signed for any rental groups or individuals. 3) General Liability Insurance - it was thought that our present insurance was adequate.
Discussion followed. It was noted that volunteers are protected but staff and anyone receiving more than $500 are not covered. General liability will cover these provided that they are properly trained.
Glenn, resigned chair of Kingswood Camp committee asked us to consider making the Camp committee a board as most camps have boards who make independent decisions.
Motion: (J. Beers/M Heber) that this council set up a sub committee, with the proviso that outside members could be co-opted, to investigate matters considered relative to Kingswood Camp being a board. Motion Carried.
Note: This committee is to examine the information provided by Gary Nelson regarding liability insurance.
Glenn, John and Marilyn volunteered to be this committee. The expectation is that there will be a report to the September Council meeting.
Vincent further reported that he had discussed the possibility of “self insuring” with Gary Nelson and Gary thought it would be a good idea. The stewardship committee is looking into this idea.
Anniversary Service in Yarmouth: On April 20 there will be a special service at Zion Baptist church in Yarmouth to commemorate the 100th anniversary of the Baptist Union. They are looking for a representative from our Association to participate. John Beers volunteered. John will contact the organized, Wayne Johnson.
Date of Association: It was reported to us recently that there are no Convention Council members able to attend our meeting on May 6th. Should we change the date to try to accommodate them. After much discussion it was decided we would keep the Association meeting on May 6th and allow for discussion among our Association churches on the topic of same sex marriage and the notice of motion to Convention.
Motion: (H. Hopkins/E. Hunt) that we maintain May 6 as the date for Association and we maintain the theme of the program as well. Motion carried.
Wayne will send a mail out to Association churches noting the change in the meeting and also noting the information on the Mission workshop.
Nominating Committee: John reported that the nominating committee will meet on April 12.
Treasurers Report: The treasurers report was received.
Wayne will contact Harry Gardner and let him know that we have decided to meet on May 6.
John Beers closed with prayer. It was noted after that Glenn had resigned from the Kingswood Camp Committee. It was agreed that a letter of appreciation be sent to Glenn.
COUNCIL MINUTES Eastern Valley United Baptist Association February 4, 2006 The Council met at New Minas Baptist Church on February 4, 2006. Present: Wayne Merrill, Hedley Hopkins, Ron Baxter, Marilyn Heber, Graham Thomas, Marion Jamer, Jennifer Levy, Glenn Wooden, Barbara Cochran, Pamela Estey. Regrets: Emily Samson, Ellen Hunt, John Beers, Jeffrey White Moderator Graham Thomas called the meeting to order at 9:05 am. He welcomed everyone and led in a devotional reading from the book “Heaven In A Wildflower.” He then led in prayer. Minutes: The minutes were circulated, reviewed and approved as circulated. Old Business: Liability Insurance: There was no one to report on this topic. It was mentioned that Dan Jamer had distributed information about a company called “Ecclesiastical” which specializes in faith and non profit organizations. It was also noted that we need to DO something, especially for Kingswood Camp. It was suggested that we ask Gary Nelson for a legal opinion and assistance in finding the right kind of insurance. Graham will speak with Gary. If Gary is not available he will speak with George Lhones. Association Website: Pamela noted that our website is not in operation. Glenn noted that this was probably because it had not been renewed. He volunteered his son to investigate this for us. All agreed to this course of action. It was also noted that there is $400 available in the budget for website expenses. Special Council Meeting: Graham informed us that he has arranged for Gary Nelson and Roger Cann to facilitate at our Spring Association. This was arranged because we have invited Convention Council to come and dialogue with us about the recent notice of motion regarding officiating at same sex marriages. Wayne reported that the invitation had been sent and Dr. Gardner had replied and indicated that he would pass the invitation along to members of council although he would not be available to attend. Graham suggested that we follow the same format that we used at our special Council meeting in January. All Agreed. It was further suggested that as soon as the location of the Spring Association is known a letter of invitation be sent out to the churches outlining the program and encouraging churches to have some discussion about this among themselves. Rally In The Valley: Pamela announced that the next Rally in the Valley will be held on February 19 at Kentville Baptist Church and the March Rally will be at Wolfville Baptist on March 19. Hedley noted that the Social Action Committee would like to do their next presentation at a Rally in the Valley on the topic of a “Christian Concept of Sexuality.” Minutes of the Special Council meeting held January 7, 2006 were approved as circulated. Correspondence: Wayne announced that he will be resigning as Clerk of Association following the May meeting. Motion: (Hedley/Glenn) that we accept with regret and thanks Wayne’s resignation following the May Association meeting. Motion Carried. It was noted that there will be a nominating Committee meeting in the very near future. If you have vacancies please let John Beers know. Reports: Moderator: Graham reported that he has had a fairly light year so far. He arranged for the special Council meeting in January and has had several communications with various committees. Treasurer: The Treasurer’s report was not available. It will be emailed to us soon. Stewardship: No report. It was noted by Wayne that several committees had changed in November and he forgot to contact them and find out who the new chair of each committee is. He will do so. Evangelism: No report. Social Action: Hedley distributed a written report and commented on it. Some churches are responding to the request for EMO to use their facilities in the event of a flu pandemic. A workshop on Family Abuse was held at Hantsport Baptist Church on November 12. They are hoping to present a program to the youth at Rally in the Valley on “Sexuality from a Christian Perspective.” Hedley also mentioned the book “Wars Are Never Enough; The Joao Matwawana Story” and recommended it for our reading. Motion: (Hedley/Barbara) that we accept the Social Action report. Motion Carried. Leadership & Development: Jennifer reported for Ellen. She noted that sub committees had been formed to work with Youth Association, Kingswood Camp and ___?_____. There was a meeting in January to which people were encouraged to come for training for Kingswood. The Committee would like to have two more members added to bring the total to nine. Motion: (Jennifer/Pamela) that we accept the Leadership & Development report. Motion Carried. Missions: Marilyn reported that the committee had met with churches requesting grants and noted the churches that have had their grants renewed. She also noted that Association had agreed to give $1000 to Forest Hill and wondered if this had been done yet. Motion: (Marilyn/Hedely) that $1000 be paid to Forest Hill Baptist Church. Motion Carried. Motion: (Marilyn/Glenn) that we accept the Mission report. Motion Carried. There was some discussion as to the state of the small churches and possibilities for the future. Is there any way we can encourage them? It was noted that there are ongoing discussions. WMS/ABW: Noted that the World Day of Prayer is happening March 3. Kingswood Camp: Glenn Wooden reported that the committee consists of 11 members and Jennifer also meets with them. They meet monthly. There are also several sub committees. He noted several things that are of concern: - Water crisis: They have had to meet with NS Department of Environment and Labour to discuss the bad water tests and how they handled it. They were given instructions on what to do. This included sealing the well casing and having a water meter and ultra violet light system installed. - Finances of the Camp are strained: Maintenance issues and missed funding are the reasons. They have begun to assemble a team of people to help with funding the camp. - Building of a new double cabin this Spring. - Policies are being developed to cover such things as rental of the camp and water monitoring. - Committee is short members and the Associations do not seem to be able to fill them. Need knowledgeable members with time to get work done. - The amount of work that needs to be done. It is a big operation and there are many things that need to be looked after. The property is not being used to its full potential. Need visionaries, knowledgeable, willing workers, creative minds, and willing donators to move ahead. - Liability insurance: This needs to be addressed now. If this is not sorted out there will not be camp this summer. There were some close calls last year and the trustees and Association are all liable if something happens. Also noted that Tidal Impact needs assurance that there is coverage before they can send people there this summer. - Executive Director: This was a two year arrangement for a half time position. Now we need to think about what we do with this position. Keep the same, make full time, go back to how it was in past etc. Glenn noted that this is among the most exciting ministry in the Association and the challenges are “growth challenges.” Motion: (Glenn/Marilyn) that we accept the Kingswood report. Motion Carried. Discussion followed and it was noted that Camp opens in April and the issues of water and liability need to be sorted out by then. Motion: (Hedley/Glenn) that we empower the executive to proceed with obtaining appropriate liability insurance by April 1, 2006. Motion Carried. It was also asked that if we know of any people that may have an interest in being benefactors to the Camp or serving on a fund raising team to please make them known to Glenn. Youth Association: Pamela Estey reported that there was a meeting on January 14 and a new executive was formed. Pamela is chair, Marion Jamer is vice chair, Jon Levy is finance and Jon Dixon and Todd Coldwell are publicity. They looked at the needs, looked back, and looked forward. They adopted the convention logo “Stronger Together.” They set three goals: 1) Networking - to make connections between groups. 2) Equipping - sharing resources and training. 3) Encouraging - getting groups together for prayer and sharing. Some questions they have: 1) financing - is there money for them in the budget? It was noted there is $500 allotted to Youth Association 2) Is it ok to contact churches of the Association in our area. It was agreed this was ok. 3) Website - Youth website has been shut down. What about finances for a website? It was noted there is money in the budget for websites. Suggested that there may be youth who would take this on for the association as they are up on these things. Pamela also noted that a packet will be put together to give to new people as the leadership in churches changes. Motion: (Pamela/Jennifer) that we accept the Youth Association report. Motion Carried. Some discussion followed. Who is rally in the Valley accountable to? It was noted that they will be accountable to the Youth Association and will become a sub committee. This will be worked out as Association continues to meet. Gladys Manning: No Report Regional Minister: Ron gave an oral report. He noted he had been in St. John this week and was given a banner that had been produced some years ago to celebrate the 150th year of convention. It was an Eastern Valley Association banner. He asked what we would like to do with it. Several ideas were mentioned such as putting it in the archives at Acadia or at ABU. It was decided to keep it and fly it at our Association meetings this year and then send it off to Acadia or ABU. Ron reported that there are two congregations looking for pastors. Newport and Bethany Memorial. He made reference to the new publication from Convention called “Convention Connection.” He noted that the UiM fund only reached 87.88% of its goal. He noted there will be a Deacon training workshop on March 11 at Harmony Baptist. There will be a special service at Zion Baptist in Yarmouth as part of the 100th anniversary of Baptist Union celebrations. This will be April 20 at 7 pm. Motion: (Glenn/Barbara) that we accept Ron’s report. Motion carried. Region II Committee: Ron noted that the committee consists of John Bartol, Peter Lhones and Gail Whalen-Dunn. They met in January. Ron suggested that we encourage them to offer a report to Association. Nominating: will be meeting soon New Business: Next Association meeting will be May 6. Location to be determined. Next Council meeting will be September 16 at 9:00 am at New Minas Baptist Church. Fall Association will be November 4. Location to be determined. Announcements: Kingswood Camp Work Day - April 8 ADC Days For Discovery - March 2-3 (High School and up) Kingswood Leadership Training Camp - March 4, April 21-23, June 30-July2. Looking for people to help lead workshops. Ron announced that his term as Regional Minister concludes this year and churches will be asked to renew it. Probably in April. Ron closed the meeting with prayer. Motion to adjourn was given by Glenn.
COUNCIL MINUTES Eastern Valley United Baptist Association September 17, 2005 The Council of the Eastern Valley Baptist Association met at the New Minas Baptist Church Youth Center on Saturday, September 17, 2005. Present: John Beers (Moderator), Wayne Merrill (Clerk), Ellen Hunt (Leadership), Jennifer Levy (Kingswood Camp), Hedley Hopkins (Social Action), Glenn Wooden (Kingswood Camp), Ron Baxter (Regional Minister), Jeff Hosick (Past Moderator) Regrets: Marc Potvin (Stewardship), Jeff White (Chaplaincy), Graham Thomas (Vice Moderator), Todd Coldwell (Youth Association)
Moderator John Beers called the meeting to order at 9:05 and led a devotional reading from 2 Corinthians 3:1-6. Ron Baxter led in prayer. Minutes of the February 26, 2005 meeting were reviewed and minor changes made. Motion: (W. Merrill/J. Hosick) that the minutes be accepted as changed. Motion Carried. Business From The Minutes: Liability Insurance: There was no one from the Stewardship Committee to report what progress was being made on the idea presented at Spring Association which would see us becoming our own policy holder. John Beers will check with the Stewardship Committee to see where they are at with this. Youth Association: At our last meeting the clerk was to take a request for approval of up to $1000 for the Youth Association to the Stewardship Committee. Wayne reported that when he checked with the treasurer of the Youth Association he was told there was not a great need for funds at this time as the offerings from “Rally In The Valley” were providing funds. The request was not taken to the Stewardship Committee. Correspondence: None Reports: Treasurer: No Report Discussion: Two questions were raised. 1) could we have the treasurer email the financial statement to members of the council? 2) Is the Association mailing address still valid and who picks up the mail? John Beers will check with Emily on these items. It was also suggested he ask what the proper procedure is to be reimbursed for expenses. Stewardship: No Report Discussion: It was noted that we need to know the process for making budgeting requests. When will the Stewardship Committee meet ? When do they want budget requests ? Can Marc let us know this information? Leadership & Development: Ellen Hunt reported that the committee had met and discussed ways to streamline the meetings with candidates for Association licenses. She presented a new application form which they had developed. Having candidates fill this out would give the committee some information in advance and help them in the interview process. She would like to send copies of the form to all our churches as well as to Acadia Divinity College. Motion: (E. Hunt/J. Hosick) that the report be accepted. Motion Carried. Discussion: It was suggested that it would be good to add to the application where to look for details about Association licenses, i.e. the Convention Year Book and the Convention website. It was also suggested that the wording of the questions should make it clear that applicants are being asked for their views and experience and not general views. It was also noted that it should be made clear on the form that it must be mailed to the address given. Motion: (G. Wooden/J. Hosick) that the new application form be approved, with suggested changes, to be sent to our churches. Motion Carried. Chaplaincy: No Report Evangelism: No Report Regional Minister: Ron Baxter circulated a written report and commented on it. In addition to his written report he noted the following: 1) There will be a deacons workshop at Harmony Baptist Church on March 11, 2006 from 9 am - 3pm. 2) At the Baptist Ministerial meeting on Wednesday, September 21 there will be a report from Kingswood Camp. 3) New material is available from CBM called “Song in the Borderland. 4) The 2007 UiM budget goal has to be set in 2006. Do we have any ideas as to how we might secure a pledge from our churches for their support in 2007? Discussion: Several suggestions were discussed. Could we make the suggestion that each church tithe 10% of its income and emphasize this at November’s Association meeting? It was noted that it is important to have a visit from a person to present the need. We also need to help pastors and churches understand that the call to ministry is not just local, but global, and UiM helps us to do this. The question was asked, “Is the lack of support a money issue or does it reflect an attitude toward Convention?” Discussion also arose over the recent decisions made at Convention regarding regulations concerning same sex marriage. Is this a trend toward Convention telling churches what they can and cannot do? As an Association Council what is our response to this action? What will be our response if a congregation decides to support same sex marriage? What is our response to the recent decision? In light of the discussion John Beers asked, “What reasonable step can we take today?” It was suggested that we provide an opportunity for open discussion on this matter. We should have a special Council meeting to answer the question, “How does EVBA respond to Conventions decision?” It was also suggested that we have a facilitator to help us with this. Motion: (H. Hopkins/J. Hosick) that we have a special Council meeting to respond to the recent determination of Convention as indicated in the information provided by our Regional Minister (re: the adoption of a resolution concerning the solemnization of same sex marriages and the CABC notice of motion to amend the Regulations Concerning the Ministry with regard to pastoral leaders officiating or co-officiating at same sex marriages.) and that we invite a facilitator to this meeting. Motion Carried. Motion: (R. Baxter/J. Hosick) that we accept the Regional Minister’s report. Motion Carried. Social Action: Hedley distributed a written report and commented on it. It was noted that several churches have responded to the request to allow Emergency Measures Organizations to use church facilities in the event of an emergency situation. A form used by EMO to gather information was distributed. It was thought it would be good to send a copy of this to all our churches. There will be a workshop on abuse on November 12 at Hantsport Baptist Church. Motion: (H. Hopkins/R. Baxter) that we accept the Social Action report. Motion Carried. Motion: (R. Baxter/E. Hunt) that the form from EMO be sent to all our Association churches. Motion Carried. Missions: No Report Atlantic Baptist Women: No Report Kingswood Camp: Glenn Wooden reported that a new road has been constructed down to the lake thanks to the funds received from Association. Jennifer Levy distributed a written report covering this year’s camping season and commented on it. It was noted that the need for abuse Insurance coverage is definitely needed. Motion: (G. Wooden/E. Hunt) that we accept the Kingswood Camp report. Motion Carried. Youth Association: Jennifer Levy reported for Todd Coldwell. Rally in the Valley will continue from September to May except for the month of December. They are planning to raise money to support a youth pastor in Poland. Discussion: John noted that we need some communication with the Youth Executive as to their relationship with Association. Much discussion followed. It seems that after getting off to a good start the Youth Association is floundering. What should we do? It was suggested that we set up a meeting with all youth leaders in our Association and that John and Jeff meet with the leaders of Rally In The Valley to see where they are at. John will contact Jeff and set up a meeting with the Rally in the Valley leaders. The Leadership Development Committee will facilitate a meeting of youth leaders. Moderator: John Beers gave a very brief report as time was getting short. He has been meeting with pastors and attending regular functions as needed. He also was asked to give an update on his health as he had undergone emergency surgery recently. He noted that the surgery was to remove a kidney stone and they were only able to take half of it. He will have a second surgery on September 22. He asked for our prayers. Vice Moderator Report: John read the written report provided by Graham Thomas which outlined the program for the meeting in November. All agreed to accept the report. Nominating: Nothing further to report. New Business: Association website: It was noted that this will need to be renewed in November. Special Council Meeting: The date of December 3, 2005 was set for the special Council meeting. We will meet at 9:00 am at New Minas Baptist Church. It was noted that Pamela Estey’s ordination service would be held on October 30 at Canning Baptist Church. Motion to adjourn was given by G. Wooden. Glen closed in prayer. Fall Association will be held at Windsor Baptist Church on November 5, 2005 The next regular Council meeting will be held February 4, 2006 at New Minas Baptist Church.
COUNCIL MINUTES (not yet approved by council) Eastern Valley Baptist Association September 11, 2004 The Council of the Eastern Valley United Baptist Association met in the board room at Acadia Divinity College on Saturday, September 11, 2004. Present: Jeff Hosick (Moderator), John Beers (Vice-Moderator), Wayne Merrill (Clerk), Emily Samson (Treasurer), Jeff White (Chaplaincy), Bill Davenport (Evangelism), Hedley Hopkins (Social Action), Jennifer Levy (Kingswood Camp), Erma Elliot (WMS), and Ron Baxter (Regional Minister) A prayer was given by Moderator Jeff Hosick. Minutes of the last Council meeting were distributed. Motion: (J. Beers/J. White) that the minutes be accepted with corrections noted. Motion Carried Business From the Minutes: Liability Insurance - No further progress has been made. It was suggested that we should get a legal opinion as to what we need. This needs to be investigated further. Association Website - B. Davenport gave an update on our site. It was suggested we might change servers and save some money. Motion: (J. Beers/J. White) that we continue with the website for EVBA until the Fall session in 2005. Motion Carried Motion: (H. Hopkins/E. Samson) that we continue to employ Bill Davenport as our webmaster at a cost of $25/month. Motion Carried Reports: Moderator - Jeff Hosick gave a verbal report noting that it had been a quiet summer. Motion: (J. White/H. Hopkins) that we accept the Moderator’s report. Motion Carrie Treasurer - Emily Samson gave the treasurer’s report and went over the financial statements. She noted that the Auditor’s report was now completed. Motion: (E. Samson/J. Beers) that we accept the treasurer’s report. Motion Carried Motion: (J. Beers/H. Hopkins) that we reimburse Hugh McNally $200 for CBM expenses re - Wilson request. Money to come from the Mission Committee budget. Motion Carried Stewardship Committee - No report Chaplaincy Committee - Jeff White gave a verbal report. Their main concern at this time is looking at Liz Johnson’s position. There is a wish to increase her work at Grandview Manor in Berwick and release her from Dykeland Lodge in Windsor. We will need another person for Windsor and may try to increase the hours here. The committee is considering if this is possible and is looking for some direction. Motion: (H. Hopkins/E. Elliot) that the Chaplaincy Committee make plans regarding Grandview Manor and Dykeland Lodge and then go to the Stewardship Committee and then present their plans to the Council executive for recommendation to the November Association. Motion Carried Motion: (J. White/E. Samson) that we accept the Chaplaincy Committee report Motion Carried Social Action Committee - The Social Action report was distributed and read by Hedley Hopkins. He noted that the committee will be encouraging our pastors and churches to exercise their vote on the Sunday Shopping issue on October 16. A workshop on Racial Justice will be held on November 13 at New Minas Baptist Church. Motion: (H. Hopkins/J. Beers) that we accept the Social Action Committee report. Motion Carried Gladys Manning - Jeff Hosick reported that there will be a grand opening of the new complex on Sept 23 at 1:10 pm. Evangelism Committee - Bill Davenport distributed the Evangelism report and noted the upcoming Franklin Graham Festival the weekend of October 15. Motion: (B. Davenport/E. Samson) that we accept the Evangelism Committee Report. Motion Carried Missions - A Missions Committee report was circulated. It was noted that there will be a Fall Workshop at Kentville Baptist Church on Sept 25 beginning at 9:00 am Motion: (J. Beers/B. Davenport) that we accept the Mission Committee report. Motion Carried Leadership Development Committee - No report Kingswood Camp - Jennifer Levy distributed a report and commented on it. It was a good year at Kingswood! Work has been done on policies and procedures to get the camp up to code. A letter was read from the Camp Committee concerning hiring a director for the winter months. Motion: (H. Hopkins/B. Davenport) that the Camp Committee present their request for the Director position to the Stewardship Committee, with the Association Council’s blessing, and then present it to the Council executive for recommendation before Association in November. Motion Carried Motion: (E. Samson/J. Beers) that we accept the Kingswood Camp report. Motion Carried WMS - Erma Elliot presented a verbal report. She noted that Association WMS will hold their meeting on October 30 at 12:00 noon at South Rawdon. Speaker will be Cheryl Ann Beals from CBM. Motion: (E. Elliot/B. Davenport) that we accept the WMS report. Motion Carried Regional Minister - Ron Baxter distributed a written report and commented on it. Noted that the induction service for Rev. Mark Shaw will be held at Gaspereau on Sept 26 at 7:00 pm and an ordination service for Rick Small will be hald at North Alton on Sunday, October 3 at 3:00 pm. Motion: (J. Beers/E. Samson) that we accept the Regional Minister’s report. Motion Carried Nominating Committee - No report A Youth Association update was circulated for information. It was suggested that we give the Youth Association some time to report at the November Association. They also wondered if they might become a formal part of EVBA. This would require a notice of motion. Motion: (B. Davenport/H. Hopkins) that we invite a representative from the Youth Association to join us at council next spring. Motion Carried Council agreed to invite the Youth Association to make a report at the November Association meeting. Correspondence: None New Business: John Beers reported that Joy Shaw requested that we give the Baptist Foundation up to 15 minutes at the Association meeting. It was agreed that this be done if John felt there would be time to do it in the schedule. Next Association Meeting is at South Rawdon UBC on November 6 Next Council meeting will be February 26, 2005 at Acadia Divinity College Respectfully Submitted Wayne Merrill, Clerk
COUNCIL MINUTES Eastern Valley United Baptist Association February 28, 2004 The Council of the Eastern Valley United Baptist Association met in the Board Room at Acadia Divinity College on Saturday, February 28th, 2004. Present: Jeff Hosick, Moderator; John Beers, Vice-Moderator; NameRepresenting Davenport, Bill Evangelism Hopkins, Hedley Social Action Levy, Jennifer Kingswood Camp Locke, Philip Stewardship Merrill, Wayne Leadership Development Saunders, Ellen Missions Jeff White Chaplaincy Regrets from Rev. Ronald Baxter, Regional Minister, Region II. A devotional was given by Moderator Jeff Hosick. Motion (M/S) (P. Locke/W. Merrill) that minutes be adopted as read with minor corrections be noted. M/C. Vice-Moderator, J. Beers, gave an update re the planned pulpit exchange for Sunday, April 25th, 2004. He reported that there has been a very good response. A progress report was given on the Youth Association. There was a well attended meeting of interested people held at Wolfville on January 5th, 2004; then on February 17th, 2004, a meeting was held at Wolfville, at which time a Youth Association was formed for the Eastern Valley region. Tim Johnson is Moderator for the Youth Association. The next meeting is scheduled to be held on March 9th, 2004, at the New Minas Baptist Church. A discussion took place with respect to the 100th Anniversary of the beginnings of our Baptist Associations in 1905/1906 in New Brunswick and Nova Scotia at Main Street Baptist, Saint John, NB, and Zion Baptist, Yarmouth, NS, respectively. This discussion centered on the topic of a Name change for the Eastern Valley United Baptist Association. Motion (M/S) (H. Hopkins/W. Merrill) that the matter of looking into changing our Association name be tabled until 2006, so we can have that name to celebrate the union. M/C. Wayne Merrill gave a report on Liability Insurance. Motion (M/S) (P. Locke/J. Hosick) that the Stewardship Committee or a Special committee of the Association be asked to give us an immediate progress report on the matter of liability insurance with a follow up by the Moderator. M/C. In his report, ModeratorJeff Hosick commented on a number of highlights with special mention of the Association website. He mentioned the website as being a vital medium of communication. He indicated that Bill Davenport is to be our Association Webmaster. He listed the following websites: Easternvalleybaptist.com, easternvalleyyouth.com and kingswoodcamp.ca. It was reported that $800.00 would be the cost for the domain name and rental space for the Webmaster. The Moderator expressed appreciation to Bill and to all who have shared in the ongoing work of the Association. There were two motions relative to the website cost. Motion (M/S) (P. Locke/H. Hopkins) that for youth ministry and three websites, we approve up to $1,500.00 – this amount to include up to the time of the Annual meeting. M/C. Motion (M/S) (B. Davenport/E. Saunders) that the cost for maintaining websites be looked after by originators to whom websites belong. M/C. Motion (M/S) (P. Locke/B. Davenport) that Rev. Daniel Cormier be appointed as representative to the Valley Regional Hospital Committee. M/C. The Treasurer’s report was distributed and reviewed. Motion (M/S) (H. Hopkins/B. Davenport) that we accept the Treasurer’s report. Motion (M/S) (J. Beers/W. Merrill) that the Stewardship report be received as distributed. M/C. Jeff White gave a verbal report for the Chaplaincy committee. He stated that a meeting was scheduled for next week at which time there would be the appointment of officers. Motion (M/S) (J. White/E. Saunders) that the Chaplaincy Committee report be accepted. M/C. The Social Action report was distributed and commented on by Chairman Hedley Hopkins. Reference was made to the workshops being undertaken by the Social Action committee – scheduling a workshop for each spring and fall on current social issues. Motion (M/S) (H. Hopkins/W. Merrill) that the Social Action report be accepted. M/C. The Evangelism report was presented by Chairperson, Bill Davenport. Two main events: (1) Participation in the Apple Blossom Festival and (2) the upcoming 2004 Franklyn Graham Festival to take place at the Metro Centre in Halifax in October. Reference was also made to the Transitioning Seminar to be held June 8-9, 2004, at New Minas Baptist Church. Motion (M/S) (B. Davenport/E. Saunders) that we receive the Evangelism report. M/C. The Mission report was given by Chairperson, Ellen Saunders. The committee is responsible for reviewing applications for Mission Board grants to churches within the Association. The committee faithfully and responsibly reviews the applications each fall. She mentioned about mission workshops that have been held and highlighted upcoming workshops. Motion (M/S) (E. Saunders/J. Beers) that the Mission report be accepted. M/C. Wayne Merrill presented a report on Leadership Development. This committee is responsible for (1) granting and/or renewing Association licenses to Minister; (2) Training counselors for Kingswood Camp; and (3) other leadership issues that may arise. Motion(M/S) (W. Merrill/H. Hopkins) that the Leadership Development report be received. M/C. Jennifer Levy presented the Kingswood Camp report. Many exciting things are happening in the interest of Kingswood Camp. The Executive recommends that the Camp be closed for this winter. Long term planning is on the agenda. The Personnel committee is yet to meet. A big issue is still the bathrooms and the price for replacement. A Rock-a-Thon is scheduled for March 26, 2004. Motion (M/S) (J. Levy/W. Merrill) that the Kingswood Camp report be received. M/C. The Regional Minister’s report was circulated. It was noted that a Deacon’s workshop is scheduled for March 6, 2004. Motion (M/S) (J. Beers/H. Hopkins) that the Regional Minister’s report be received. M/C. New Business 1. Forrest Hill Motion (M/S) (J. White/E. Saunders) that $1,500.00 be granted to the Forest Hill Baptist Church. (This came as a recommendation from the Atlantic Baptist Mission Board to our Association Mission Committee). M/C. It was suggested that churches in close proximity to the Forest Hill Church be asked to support this ministry. 2. Motion(M/S) (E. Saunders/J. White) that the Eastern Valley Association give a loan of $1,200.00 to Chaplain Gerry Bezanson to pay Revenue Canada. M/C. The Spring Association will be held on Saturday, May 1st, 2004 at Coldbrook Baptist Church. The Fall Association will be held on Saturday, November 6th, 2004. The next Council meeting will be held on Saturday, September 11th, 2004. Moderator Jeff Hosick called for adjournment of this session of the Council. Respectfully submitted, John S. Beers, Secretary Pro-Tem